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Writing Studio & Tutoring Services Winter-Weather Guidance

With winter comes the likelihood Nashville will experience a winter weather event affecting travel conditions. When that occurs, all full-time and hourly staff at the Writing Studio and Tutoring Services should be aware of the following two-part guidelines and guidance from our program and the university.

Part one: Program Opening/Closing

Our general guideline is that the Writing Studio and Tutoring Services follow university decisions to hold classes during weather-related events. When classes remain in session, the Writing Studio and Tutoring Services programs remain open. Likewise, when classes are cancelled or delayed due to weather, our programs will follow suit in terms of offering appointments and other services.

How do I know if classes are cancelled or delayed?

The Writing Studio / Tutoring administrative team will make an announcement as soon as we learn of a delay or closure via the following means, which you are encouraged to turn to, as well:

“If weather conditions necessitate the delay or cancellation of classes, messages will be posted to the Vanderbilt homepage, the university’s Facebook and Twitter accounts, and shared with local media outlets. Text, email and phone messages will also be sent to all students, faculty and staff. This information should be accessible by approximately 5 a.m. the day of the cancellation through the Everbridge messaging platform.”

Part two: Individual Discretion Urged Regarding Travel Risks and Personal Safety

Even when the Writing Studio and Tutoring Services programs remain open, our programs follow the university’s own guidance in encouraging all staff to use their own discretion in evaluating travel risks, making safety the first priority.

If you decide that travel conditions to the Writing Studio and Tutoring Services (or a shift elsewhere on campus) are unsafe for you due to weather-related conditions, we simply ask that you inform us by phone or email as soon as possible.

Here is the university’s language on the matter (as issued in January 2018):

“If the university remains open, all faculty, students living off campus, and non-essential staff are strongly encouraged to evaluate road conditions along their commute and to use discretion in choosing whether or not to travel to campus. Personal safety is the first priority.

If you determine conditions are not safe for you to travel to campus, please notify the appropriate parties.

Faculty, you may cancel your classes at your discretion via listserv or Brightspace.

Students, if you cannot safely get to class, please notify your course instructor.

Staff, please notify your direct supervisor.”

Winter Weather Related Links

Local Weather for Nashville (VU Resource)

Vanderbilt’s Guidance for students, faculty and staff on university policies for winter weather