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Student Centers

  2. Food & Beverage

Food & Beverage

General Guidelines

After the appropriate facility has been reserved, food, beverage and alcohol arrangements may be made. All food, beverage and alcohol arrangements are the responsibility of the group reserving the space. For more information regarding the alcohol policy please reference our Alcohol Policies page.

Student Organizations:

Events hosted by Student Organizations in the Student Centers’ Signature Events Spaces are not required but are encouraged to use a caterer from our approved catering list.

All Student Organizations are required to post the following verbiage for events where food is not prepared by a licensed caterer. Click this link to print sign.

University Departments:

For full-service catering (catering staff present) in Student Centers event spaces, we ask that you request a quote from Vanderbilt Catering. If they are unable to meet your needs or accommodate your event, you can use another licensed vendor as long as we receive a copy of their Limited Premise Agreement (LPA) and Certificate of Insurance (COI). For more information, please see Forms.

For quick drop-off food service (no catering staff present) you can use Vanderbilt Catering or any licensed caterer and do not need to contact Vanderbilt Catering first or provide us a copy of the vendors LPA and COI.

*Exceptions can be made for dietary and cultural meal needs, with approval from your event manager.

We also require that all catering setups and needs be discussed in advance with your event manager and caterer.

VUMC/ External Organizations:

For full-service catering in Student Centers event spaces, we ask that you request a quote from Vanderbilt Catering. If they are unable to meet your needs or accommodate your event, you can use another licensed vendor as long as we receive a copy of their Limited Premise Agreement (LPA) and Certificate of Insurance (COI). For more information, please see Forms. We ask that all catering setups and needs be discussed with your event manager and caterer within three weeks of contract submission.

For quick drop-off food service (no catering staff present) you can use Vanderbilt Catering or any licensed caterer and do not need to contact Vanderbilt Catering first or provide us a copy of the vendors LPA and COI.

*Exceptions can be made for dietary and cultural needs.