Films, Performance and Speakers
Are you planning to bring a speaker or performance on campus?
- It’s recommended for some performances or speakers to have security present for the event. Consider hiring Communtiy Service Officers or VUPD through the Special Events Requests Form: https://police.vanderbilt.edu/units/speceventsrequest.php
- Check with the artists or talent coming to campus to ensure their AV equipment needs are met. In addition, they may have special requirements for a green room or parking. Charges will apply for equipment rented through Events at Vanderbilt.
- Weapons and items resembling weapons are prohibited on Vanderbilt’s campus. Be sure to check with your Event Manager to complete the necessary paperwork if an event utilizes these types of items.
- Events with flames or heat must comply with University fire regulations. Consult with your Event Manager if fire, heat, or cooking is involved in the event.
- If recording video for an event is needed, please fill out the IT department’s Event Capture Request form, https://it.vanderbilt.edu/services/streaming/event-request.php
- Speaker agreement
- Performing Artist Agreement
Public Performance Rights
- Films, videos, or DVDs may not be shown to dorm audiences, clubs, fraternities, sororities, or other organizations, without first obtaining a public performance license. Registered student organizations may order films to show on campus. The motion picture titles shown on the Vanderbilt campus are cleared by the distributors for public performance exhibition. This means that Vanderbilt has the legal right to show titles before groups of students, faculty, and their friends on campus. The “home use” versions of these same titles, obtained from video stores, etc., are not cleared by the distributors for public performance use by the University, because proper licensing fees to the copyright owners have not been paid for such use.
- For example, YouTube’s TOS describes its terms for streaming its content to specific audiences below. Most services who offer streaming have similar language.
- “you agree not to access Content or any reason other than your personal, non-commercial use solely as intended through and permitted by the normal functionality of the Service, and solely for Streaming. “Streaming” means a contemporaneous digital transmission of the material by YouTube via the Internet to a user operated Internet enabled device in such a manner that the data is intended for real-time viewing and not intended to be downloaded (either permanently or temporarily), copied, stored, or redistributed by the user.” (https://www.youtube.com/static?gl=GB&template=terms)