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Room Change and Vacancy Pull-In Information

Prior to Fall Move-In Room Change Information (Continuing Students Only) – May 15 - July 15

Room Change Requests

Any continuing assigned upperclass student is welcome to submit a room change request in the student housing portal between May 15, 2019 and July 15, 2019.  Room change requests will be processed throughout the summer months based on available space.  Students will be contacted with the results of their request via email no later than August 1, 2019.  Room changes are not guaranteed.

Students will not be able to preference the residential colleges (Warren, Moore and E. Bronson Ingram Colleges) on their room change request.  Should space become available in the residential colleges, students/groups from the original applicant pool will be randomly selected to fill the spaces.  Selected students/groups will be contacted via email over the summer months.

Vacancy Pull-In Information

Any student wishing to move into a vacancy in a friend’s room should complete the Room Change Application beginning May 15, 2019.

If you have a vacancy in your room and wish to pull in a friend of your choice, please email Ashley Ladyman at ashley.m.ladyman@vanderbilt.edu to confirm the student/s you would like to pull-in to your space

Fall Semester Room Change Information (August 21 - November 30)

Room Change Freeze

Room changes will be processed beginning September 9, 2019.  Prior to this time, the Office of Housing and Residential Education conducts an inventory of rooms in order to confirm that students have returned and to account for available vacancies.

Room Change Requests

Any student wishing to change rooms should complete the Room Change Application located under the Application menu in the Student Housing Portal beginning August 21, 2019.  The room change application can be submitted though November 29, 2019. Room changes will be processed beginning September 9, 2019.  Requests will continue to be processed throughout the fall 2019 semester.

Vacancy Pull-In Information

Any student wishing to move into a vacancy in a friend’s room should complete the Room Change Application beginning August 21, 2019.

If you have a vacancy in your room and wish to pull in a friend of your choice, please email Ashley Ladyman at ashley.m.ladyman@vanderbilt.edu to confirm the student/s you would like to pull-in to your space

End of Fall Semester Room Change Information (December 1-13)

End of Fall Semester Room Change Requests for Upperclass Students

Any upperclass student wishing to change rooms at the end of the fall semester should complete the End of Fall Semester Room Change Application located under Applications menu in the Student Housing Portal.  This includes requests to move to a new space as well as requests to fill a vacancy in a friend’s living space.  Only students who wish to physically change spaces should complete the this application.  The application will be available beginning December 1, 2019.  The current Upperclass Room Change Application will remain available in the Student Housing Portal until November 30, 2019, and should only be completed by students who are requesting immediate moves.

Upperclass End of Semester Vacancy Pull-In Requests

Any upperclass student with a current/upcoming end of semester vacancy who would like to pull in a friend of their choice (including current on-campus residents and students who plan to return for the spring) for the spring 2019 semester must complete the Vacancy Pull-In Request.  The Vacancy Pull-In Request will be available in the Student Housing Portal beginning December 1, 2019.

End Fall Semester Room Change Requests for First-Year Students

The First-Year Student Room Change Request will close on November 30, 2019.  First-year students in need of an immediate room change after that date should contact their Area Coordinator.  The First-Year Student Room Change Application will re-open on the first day of classes, Monday, January 6, 2020.

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